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Speaker Onboarding Guide

Complete step-by-step guide for speakers to manage meetings and schedules.

Step 1: Sign In​

Access your speaker dashboard.

  1. Open the HashPass app.
  2. Enter your registered email address.
  3. Check your email for the one-time login code.
  4. Enter the code to access your speaker account.

Step 2: View Meeting Requests​

You receive notifications when attendees request meetings with you.

  • Check the Notifications icon in the app header.
  • Review pending meeting requests from attendees.
  • See attendee name, meeting type, length, and message details.
  • Requests with more boost points appear first in your queue.
  • Review all requests in the notifications panel.

Requests are either a quick stand-up (5 to 30 minutes, longer when the attendee boosts) or a coffee break (15, 30 or 45 minutes, only from attendees with a Business or VIP pass).

Step 3: Accept Meeting Requests​

When you are ready to accept a request:

  1. Open the meeting request notification.
  2. Review the attendee message and preferred time.
  3. Select Accept Request.
  4. Pick an available time slot from your schedule. Start times follow the meeting length, so a 5-minute stand-up can start every 5 minutes.
  5. Confirm the meeting details.
  6. The attendee is notified automatically.

Once confirmed, the meeting blocks that time for you and the attendee. Other attendees can no longer book either of you for any overlapping time, and cancelling the meeting frees both calendars.

Step 4: Manage Your Schedule​

Manage your availability and meetings in the schedule view.

  • View all confirmed meetings.
  • Set available meeting slots.
  • Update meeting details if needed.
  • Cancel meetings if your schedule changes.
  • Review upcoming meetings in chronological order.

Step 5: Decline Requests​

If you cannot accept a meeting request:

  1. Open the request.
  2. Select Decline.
  3. Add a message if needed.
  4. The attendee is notified respectfully.

Tip: A brief explanation is helpful, but optional.

Troubleshooting​

If the web app is not loading correctly:

  • Clear your browser cache and reload the page.
  • Hard refresh with Ctrl+Shift+R on Windows/Linux or Cmd+Shift+R on macOS.